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Protection Mechanism of MS- ExcelMicrosoft Excel provides the following security and protection featuresæ You can limit access to each individual worksheet.æ You can limit changes to an entire workbook. Help with essay on Protection Mechanism of MS- Excel
æ You can protect workbook sharing and the change history.æ You can limit access to a workbook by requiring a password to open it or save it, or you can recommend that others open the workbook as read-only.æ You can check for macros that might contain viruses whenever you open a workbook. Microsoft Excel provides several ways to restrict how users can view or change data in workbooks and worksheets.æ Can prevent others from changing some or all of the contents of an individual worksheet, viewing hidden rows or columns, viewing formulas, changing graphic objects, or changing saved scenarios.æ Can prevent others from adding or deleting worksheets in a workbook or viewing hidden worksheets. One can also prevent others from changing the size and position of the windows for a workbook, removing a shared workbook from shared use, or turning off the change history.æ Can limit who can open and use the data in a workbook by requiring a password to open or save the workbook. One can also recommend that others open the workbook as read-only.æ To hide an entire workbook so that users cant see it but can gain access to its contents, use the Hide command on the Window menu, and then save the changes to the hidden workbook.c) MacrosIf a task to be performed repeatedly in Microsoft Excel, it can be automated with a macro. A macro is a series of commands and functions that are stored in a Visual Basic module and can be run whenever it is needed to perform the task. Macro to be recorded just as music is recorded with a tape recorder. You then run the macro to repeat, or play back, the commands.Before to record or write a macro, plan the steps and commands you want the macro to perform. If there is a mistake while recording the macro, corrections you make will also be recorded. Each time a macro is recorded, the macro is stored in a new module attached to a workbook.With the Visual Basic Editor, one can edit macros, copy macros from one module to another, copy macros between different workbooks, rename the modules that store the macros, or rename the macros.d) Auditing The navigation path of Auditing Toolbar is Tools --„³Auditing.When a formula is created on a worksheet, Microsoft Excel can give visual cues to the relationships between the cells that provide values to the formulas or the cells that depend on the formulas. By using the commands on the Auditing toolbar, one can locate the cells that provide data to the formula in the active cell, or can find the cells that depend on the value in the active cell. If formula displays an error value such as #VALUE! or #DIV/0!, the auditing commands (Tools menu, Auditing command) can locate the cell that is causing the error. The Auditing toolbar has 4 major buttons i.e. Trace Precedence, Trace Dependents, Trace Error, Remove all Arrows. The basic function of Auditing isæ Locate formulas that use the value in the active cellæ Locate cells that provide data to a formulaæ Locate cells in another worksheet or workbook that provide data to a formulaæ Locate cells that cause errors in a formulaæ Locate or change the cells a formula refers to by using Range Findere) Purpose of Auto FillBy dragging the fill handle of a cell, one can copy that cell to other cells in the same row or column. If the cell contains a number, date, or time period that Microsoft Excel can extend in a series, the values are incremented instead of copied. For example, if the cell contains January, you can quickly fill in other cells in a row or column with February, March, and so on. One can create a custom fill series for frequently used text entries, such as your companys sales regions.Auto filling is generally used foræ Copy data within a row or columnæ Fill in a series of numbers, dates, or other itemsQ. With respect to MS-Word what are the following and how are they achieved.a) Mail MergeThe Mail Merge Utility has Steps,I. Create a Main Document A mail-merge main document can be a new or existing document, a catalog, a membership directory, a parts list, or a WordPerfect primary file.II. Data Source If a data source is created by using the Mail Merge command on the Tools menu, Word sets up the data source in a table. The table contains a column for each data field in the data source. The field names are listed in the first row of cells - the header row. Each subsequent row contains one data record.If existing data source is used or set up the data source in a table or spreadsheet ,the following rules to be followedæ Unless the data field names are listed in a separate header source, the first row of cells must contain the header row. Make sure that there are no spaces, text, or blank lines above the header row.æ Each data record must have the same number of data fields (columns) as the number of field names in the header row.æ Place information for each record in the correct column. If a record doesnt have information for a particular field, leave the corresponding cell in that column blank.III. Merge the data with the document¡Pb) Theme Feature A theme is a set of unified design elements and color schemes for background images, bullets, fonts, horizontal lines, and other document elements. A theme helps you easily create professional and well-designed documents for viewing in Word, in e-mail, or on the Web.Unlike a template, a theme does not provide AutoText entries, custom toolbars, macros, menu settings, or shortcut keys. A theme provides a look for your document by using color, fonts, and graphics.When a theme is applied to a document, Word customizes the following elements for that document background color or graphic, body and heading styles, bullets, horizontal lines, hyperlink colors, and table border color.One can apply a new theme, change to a different theme, or remove a theme by using the Theme command on the Format menu. Before applying a theme, one can preview sample page elements in the Theme Preview pane by selecting the theme from a list. Before applying a theme in the Theme dialog box, one can also select options to apply brighter colors to text and graphics, animate certain theme graphics, or apply a background to your document.
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